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Civil Servants Act 1973 & Service Rules (Office Governance) Solved Questions & Notes (2026) - Apex Rankers

Public Administration & Governance > Office Governance > Civil Servants Act 1973 & Service Rules

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Civil Servants Act 1973 & Service Rules

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Q. 1 Office Governance
Difficulty: Easy (1 Mark)
Under Article 240(a) of the Constitution of Pakistan, appointments to and the conditions of service of persons in the service of Pakistan are regulated in the case of the services of the Federation by:
A
Act of Majlis-e-Shoora (Parliament) — the Civil Servants Act, 1973
✓ Correct
B
A decree of the Supreme Court
C
A provincial governor's executive order
D
The municipal corporation bylaws
💡 Step-by-Step Explanation & Concept Rationale
Article 240(a) mandates that terms and conditions of service of federal civil servants shall be determined by or under an Act of Parliament, enacted as the Civil Servants Act 1973.
Q. 2 Office Governance
Difficulty: Medium (1 Mark)
Under Section 2(1)(b) of the Civil Servants Act 1973, which category of government employees is expressly EXCLUDED from being a 'Civil Servant'?
A
A person employed on contract, a person on deputation from a province, or a 'worker'/'workman' under the Factories Act 1934 or Workmen's Compensation Act 1923
✓ Correct
B
A regular Section Officer in the Federal Secretariat
C
A police officer of the Police Service of Pakistan (PSP)
D
An officer of the Pakistan Administrative Service (PAS)
💡 Step-by-Step Explanation & Concept Rationale
Section 2(1)(b) explicitly excludes three groups: (i) deputationists from provinces, (ii) contract or daily-wage workers, and (iii) 'workers' or 'workmen' as defined under labor laws.
Q. 3 Office Governance
Difficulty: Easy (1 Mark)
Under Section 3(2) of the Civil Servants Act 1973, what statutory guarantee is provided regarding terms and conditions of service?
A
The terms and conditions of service of any person to whom this Act applies shall not be varied to his disadvantage
✓ Correct
B
A civil servant's salary must double every two years
C
Every civil servant must be assigned a private official car
D
A civil servant can never be transferred outside Islamabad
💡 Step-by-Step Explanation & Concept Rationale
Section 3(2) provides a critical protective safeguard: The terms and conditions of service of a civil servant cannot be changed to his disadvantage after appointment.
Q. 4 Office Governance
Difficulty: Easy (1 Mark)
Under the Civil Servants (Appointment, Promotion and Transfer) Rules 1973, what are the three recognized methods of appointment to a civil post?
A
By Promotion, by Transfer, or by Initial Appointment
✓ Correct
B
By Inheritance, by Election, or by Lottery
C
By Auction, by Commercial Contract, or by Military Drafting
D
By Recommendation of foreign embassies
💡 Step-by-Step Explanation & Concept Rationale
Rule 3(1) of the APT Rules 1973 establishes the three statutory methods of appointment: (a) by promotion, (b) by transfer, and (c) by initial appointment.
Q. 5 Office Governance
Difficulty: Easy (1 Mark)
Under Rule 6 of the APT Rules 1973, who is the designated 'Appointing Authority' for posts in Basic Pay Scale 20 and above?
A
The Prime Minister of Pakistan
✓ Correct
B
The Secretary Establishment Division
C
The FPSC Chairman
D
The Auditor General
💡 Step-by-Step Explanation & Concept Rationale
Under Rule 6 and the Schedule of the APT Rules 1973, the Prime Minister is the appointing authority for civil posts in BPS-20 and above.
Q. 6 Office Governance
Difficulty: Medium (1 Mark)
Under Rule 6 of the APT Rules 1973, who is the appointing authority for civil posts in Basic Pay Scales 17 to 19?
A
The Secretary of the Ministry / Division concerned
✓ Correct
B
The Prime Minister
C
The Section Officer
D
The President directly without advice
💡 Step-by-Step Explanation & Concept Rationale
The Secretary of the Ministry/Division concerned is the designated appointing authority for posts in BPS-17 to BPS-19.
Q. 7 Office Governance
Difficulty: Easy (1 Mark)
In the Federal Government of Pakistan, which apex selection board makes recommendations for promotion of officers to posts in Basic Pay Scale 20 and 21?
A
Central Selection Board (CSB)
✓ Correct
B
Departmental Promotion Committee (DPC)
C
Staff Selection Commission
D
Council of Common Interests
💡 Step-by-Step Explanation & Concept Rationale
The Central Selection Board (CSB), chaired by the Chairman FPSC, evaluates PER records and recommends officers for promotion to BS-20 and BS-21 for approval by the Prime Minister.
Q. 8 Office Governance
Difficulty: Easy (1 Mark)
In federal ministries, which internal departmental body considers and recommends promotions for posts up to Basic Pay Scale 18?
A
Departmental Promotion Committee (DPC)
✓ Correct
B
Central Selection Board (CSB)
C
National Security Council
D
Federal Public Service Commission
💡 Step-by-Step Explanation & Concept Rationale
Under the APT Rules, a Departmental Promotion Committee (DPC) is constituted in each ministry to evaluate and recommend promotions for civil servants up to BPS-18.
Q. 9 Office Governance
Difficulty: Easy (1 Mark)
Under Section 9(2) of the Civil Servants Act 1973, what is the statutory criterion for promotion to a 'Selection Post'?
A
Selection on merit (evaluating comparative excellence and fitness)
✓ Correct
B
Seniority-cum-fitness only
C
Length of physical age alone
D
Lottery draw
💡 Step-by-Step Explanation & Concept Rationale
Section 9(2)(a) dictates: Promotion to a selection post shall be made on the basis of selection on merit; whereas non-selection posts are filled on seniority-cum-fitness.
Q. 10 Office Governance
Difficulty: Medium (1 Mark)
Under the Civil Servants (Seniority) Rules 1993, how is the inter-se seniority of persons appointed by initial recruitment in the same batch determined?
A
In accordance with the order of merit assigned by the Federal Public Service Commission (FPSC)
✓ Correct
B
In accordance with their biological date of birth
C
In accordance with alphabetical order of their names
D
In accordance with the date on which they physically assumed charge
💡 Step-by-Step Explanation & Concept Rationale
Rule 4(1) of the Seniority Rules 1993 prescribes that inter-se seniority of batchmates selected through initial recruitment is determined strictly by their order of merit assigned by the FPSC.
Q. 11 Office Governance
Difficulty: Medium (1 Mark)
Under the Civil Servants (Seniority) Rules 1993, how is seniority determined among persons promoted to a higher grade in the same selection batch?
A
They retain their inter-se seniority as it existed in the lower grade from which they were promoted
✓ Correct
B
The youngest officer becomes the most senior
C
By the score achieved on the latest annual confidential report
D
By random coin toss
💡 Step-by-Step Explanation & Concept Rationale
Rule 4(2) states that civil servants selected for promotion in the same batch retain their relative seniority as it existed in the feeding lower grade.
Q. 12 Office Governance
Difficulty: Easy (1 Mark)
Under Section 6 of the Civil Servants Act 1973, an initial appointment is made on probation for a period of:
A
One year, extendable by the appointing authority for another period not exceeding one year
✓ Correct
B
Ten years unconditionally
C
One month only
D
No probation is allowed
💡 Step-by-Step Explanation & Concept Rationale
Rule 21 of the APT Rules provides that initial appointment is on probation for one year, extendable by order for a further period not exceeding one year.
Q. 13 Office Governance
Difficulty: Easy (1 Mark)
Under Section 10 of the Civil Servants Act 1973, every civil servant is legally liable to serve:
A
Anywhere within or outside Pakistan, in any post under the Federal Government, Provincial Government, or local authority
✓ Correct
B
Only within their hometown district
C
Only in the Federal Capital Islamabad
D
Exclusively in the department where they were initially recruited
💡 Step-by-Step Explanation & Concept Rationale
Section 10 enforces the fundamental posting liability: Every civil servant shall be liable to serve anywhere within or outside Pakistan, in any post under the Federal Government, or any Provincial Government or local authority.
Q. 14 Office Governance
Difficulty: Easy (1 Mark)
Under Section 13(1) of the Civil Servants Act 1973, a civil servant shall retire from service on the completion of the:
A
Sixtieth (60th) year of his age (Age of Superannuation)
✓ Correct
B
Fifty-eighth year
C
Sixty-fifth year
D
Seventieth year
💡 Step-by-Step Explanation & Concept Rationale
Section 13(1) provides: A civil servant shall retire from service on the completion of the sixtieth year of his age.
Q. 15 Office Governance
Difficulty: Medium (1 Mark)
Under Section 13(2) of the Civil Servants Act 1973, after how many years of qualifying service may a civil servant seek voluntary retirement with pension benefits?
A
Twenty-five (25) years of qualifying service
✓ Correct
B
Ten years
C
Five years
D
Thirty-five years
💡 Step-by-Step Explanation & Concept Rationale
A civil servant may opt for voluntary retirement after completing 25 years of qualifying service (or as may be prescribed under pension rules) upon giving three months advance written notice.
Q. 16 Office Governance
Difficulty: Medium (1 Mark)
Under the Civil Servants (Efficiency and Discipline) Rules 2020, what are the four recognized 'Minor Penalties'?
A
(i) Censure, (ii) Withholding for a specific period promotion or increment, (iii) Stoppage for a specific period at an efficiency bar, (iv) Recovery of pecuniary loss caused to Government
✓ Correct
B
Arrest, physical flogging, confiscation of car, and public apology
C
Suspension of passport, ban on foreign travel, eviction from house
D
Verbal reprimand only
💡 Step-by-Step Explanation & Concept Rationale
Rule 4(1)(a) of the E&D Rules 2020 defines Minor Penalties: (i) Censure; (ii) Withholding of increment or promotion up to 3 years; (iii) Stoppage at efficiency bar; (iv) Recovery from pay of pecuniary loss.
Q. 17 Office Governance
Difficulty: Easy (1 Mark)
Under Rule 4(1)(b) of the E&D Rules 2020, what are the four recognized 'Major Penalties'?
A
(i) Reduction to a lower post or pay scale, (ii) Compulsory retirement, (iii) Removal from service, and (iv) Dismissal from service
✓ Correct
B
Life imprisonment, banishment, confiscation of private lands, and fine
C
Death sentence, public hanging, loss of citizenship
D
Transfer to another province, demotion of clerk, suspension of telephone
💡 Step-by-Step Explanation & Concept Rationale
Rule 4(1)(b) defines Major Penalties: Reduction to lower post/time-scale, Compulsory retirement, Removal from service, and Dismissal from service.
Q. 18 Office Governance
Difficulty: Easy (1 Mark)
What is the critical legal difference between 'Removal from Service' and 'Dismissal from Service' under the E&D Rules 2020?
A
Removal does not disqualify the person from future employment under Government; Dismissal permanently disqualifies the person from any future employment under Government
✓ Correct
B
Removal is a minor penalty; Dismissal is a major penalty
C
Removal carries full pension; Dismissal carries double pension
D
Dismissal applies only to contract employees
💡 Step-by-Step Explanation & Concept Rationale
Under Rule 4(1)(b), Removal from service does not disqualify from future employment under Government, whereas Dismissal from service does disqualify from future government employment.
Q. 19 Office Governance
Difficulty: Medium (1 Mark)
Under the E&D Rules 2020, can an accused civil servant be suspended from service during an inquiry?
A
Yes, by the competent authority for a period not exceeding one hundred and twenty (120) days at a time (extendable with approval of competent authority)
✓ Correct
B
No, suspension is strictly prohibited before conviction
C
Yes, but for a maximum of 24 hours only
D
Yes, for life without salary
💡 Step-by-Step Explanation & Concept Rationale
Rule 5 provides that the competent authority may place an accused under suspension for a period not exceeding 120 days, during which he receives subsistence grant under rules.
Q. 20 Office Governance
Difficulty: Hard (1 Mark)
Under the E&D Rules 2020, what is the maximum timeframe allowed to an Inquiry Officer / Inquiry Committee to finalize inquiry proceedings and submit its report?
A
Sixty (60) days from the date of receipt of the case (extendable up to thirty days by competent authority for reasons recorded)
✓ Correct
B
Ten years
C
Twenty-four hours
D
Five years
💡 Step-by-Step Explanation & Concept Rationale
Rule 10(6) of the E&D Rules 2020 specifies that the Inquiry Officer/Committee shall conclude proceedings within sixty days of framing of charges, ensuring expeditious disposal.
Q. 21 Office Governance
Difficulty: Easy (1 Mark)
Under the Revised Leave Rules 1981 in Pakistan, at what rate does a civil servant earn leave on full pay?
A
Four (4) days for every calendar month of duty spent
✓ Correct
B
One day every three months
C
Ten days per month
D
Thirty days per month
💡 Step-by-Step Explanation & Concept Rationale
Under Rule 5 of the Revised Leave Rules 1981, a civil servant earns leave on full pay without medical certificate at the rate of four days for each calendar month of the period spent on duty.
Q. 22 Office Governance
Difficulty: Medium (1 Mark)
Under the Revised Leave Rules 1981, what is the maximum duration of 'Extraordinary Leave' (EOL - Leave Without Pay) that can be granted to a permanent civil servant with 10+ years of continuous service?
A
Up to a maximum period of five (5) years
✓ Correct
B
Six months only
C
Twenty years
D
One week
💡 Step-by-Step Explanation & Concept Rationale
Under Rule 9 of Revised Leave Rules 1981, Extraordinary Leave without pay may be granted on any ground up to a maximum period of five years at a time for permanent civil servants.
Q. 23 Office Governance
Difficulty: Medium (1 Mark)
Under the Revised Leave Rules 1981 (and recent federal service amendments), what is the entitlement of 'Maternity Leave' on full pay for female civil servants?
A
Ninety (90) to one hundred and eighty (180) days (first birth 180 days under Maternity and Paternity Leave Act 2023)
✓ Correct
B
Ten days only
C
One year without pay
D
No leave is permitted
💡 Step-by-Step Explanation & Concept Rationale
Under Rule 13 of Leave Rules 1981 (and the Maternity and Paternity Leave Act 2023), female civil servants are entitled to maternity leave on full pay outside their leave account (180 days for first birth, 120 days for second, 90 days for third).
Q. 24 Office Governance
Difficulty: Easy (1 Mark)
Under the Maternity and Paternity Leave Act 2023, male civil servants in the federal government are entitled to 'Paternity Leave' on full pay for a period of up to:
A
Thirty (30) days
✓ Correct
B
Six months
C
Two days only
D
No leave is provided
💡 Step-by-Step Explanation & Concept Rationale
The Maternity and Paternity Leave Act 2023 grants male federal employees paternity leave on full pay for up to 30 days outside the leave account (up to three times in entire career).
Q. 25 Office Governance
Difficulty: Easy (1 Mark)
Under the Government Servants (Conduct) Rules 1964, can a civil servant accept a gift from a foreign dignitary without declaration?
A
No, all gifts received from foreign dignitaries must be reported immediately to the Cabinet Division and deposited in the 'Toshakhana'
✓ Correct
B
Yes, any gift regardless of value can be retained secretly
C
Gifts under Rs. 100,000,000 need no reporting
D
Gifts can only be accepted by military officers
💡 Step-by-Step Explanation & Concept Rationale
Rule 5 of the Conduct Rules 1964 and Toshakhana rules require all gifts received by public servants from foreign dignitaries to be deposited in the Toshakhana under Cabinet Division, with retention permitted only upon paying assessed valuation.
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