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Public Procurement Rules (PPRA 2004) (Office Governance) Solved Questions & Notes (2026) - Apex Rankers

Public Administration & Governance > Office Governance > Public Procurement Rules (PPRA 2004)

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Public Procurement Rules (PPRA 2004)

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Q. 1 Office Governance
Difficulty: Easy (1 Mark)
The Public Procurement Rules 2004 were framed under which statutory provision?
A
Section 26 of the Public Procurement Regulatory Authority (PPRA) Ordinance, 2002
✓ Correct
B
Civil Servants Act, 1973
C
Customs Act, 1969
D
Companies Act, 2017
💡 Step-by-Step Explanation & Concept Rationale
The Public Procurement Rules 2004 were notified by the Federal Government in exercise of powers conferred by Section 26 of the PPRA Ordinance 2002 (Ordinance No. XXII of 2002).
Q. 2 Office Governance
Difficulty: Easy (1 Mark)
Under Rule 4 of PPRA Rules 2004, procuring agencies must ensure that procurement is conducted in a manner that is:
A
Fair, transparent, competitive, cost-effective, and providing value for money
✓ Correct
B
Conducted in secret without public tender
C
Awarded only to personal relatives of the procurement officer
D
Limited to foreign international suppliers only
💡 Step-by-Step Explanation & Concept Rationale
Rule 4 enshrines the cardinal Principles of Procurement: Procuring agencies shall ensure that procurement is conducted in a fair and transparent manner, the object of procurement brings value for money, and the process is efficient and competitive.
Q. 3 Office Governance
Difficulty: Medium (1 Mark)
Under Rule 12(1) of PPRA Rules 2004, procurements over which financial threshold MUST be mandatorily advertised on PPRA's website?
A
Procurements over five hundred thousand rupees (Rs. 500,000) up to three million rupees
✓ Correct
B
Procurements over Rs. 100
C
Procurements over one billion rupees only
D
No procurement needs advertisement
💡 Step-by-Step Explanation & Concept Rationale
Rule 12(1) mandates that procurements over Rs. 500,000 and up to Rs. 3,000,000 shall be advertised on the Authority's website in the manner and format prescribed.
Q. 4 Office Governance
Difficulty: Medium (1 Mark)
Under Rule 12(2) of PPRA Rules 2004, procurements exceeding three million rupees (Rs. 3,000,000) must be advertised on:
A
PPRA's website AND in at least two national daily newspapers (one English and one Urdu) of wide circulation
✓ Correct
B
Only in local municipal circulars
C
Private television commercials
D
Social media accounts only
💡 Step-by-Step Explanation & Concept Rationale
Rule 12(2) requires dual mandatory publication for tenders exceeding Rs. 3 Million: on PPRA's website and in print media in at least two widely circulated national daily newspapers (one Urdu, one English).
Q. 5 Office Governance
Difficulty: Easy (1 Mark)
Under Rule 13 of PPRA Rules 2004, what is the minimum 'Response Time' that must be allowed to bidders for National Competitive Bidding?
A
Not less than fifteen (15) calendar days from the date of publication of the advertisement
✓ Correct
B
Two days only
C
Twenty-four hours
D
Six months
💡 Step-by-Step Explanation & Concept Rationale
Rule 13(1) prescribes a minimum response time of fifteen (15) days for national competitive bidding from the date of appearance of the advertisement.
Q. 6 Office Governance
Difficulty: Easy (1 Mark)
Under Rule 13(1) of PPRA Rules 2004, what is the minimum response time required for International Competitive Bidding (ICB)?
A
Not less than thirty (30) calendar days
✓ Correct
B
Fifteen days
C
Seven days
D
Ninety days
💡 Step-by-Step Explanation & Concept Rationale
For international competitive bidding, Rule 13(1) mandates a minimum response time of thirty (30) days from the date of advertisement publication.
Q. 7 Office Governance
Difficulty: Easy (1 Mark)
Under Rule 20 of PPRA Rules 2004, what is the principal and default method of procurement for public agencies?
A
Open Competitive Bidding
✓ Correct
B
Direct Contracting without tender
C
Negotiated tendering with single vendor
D
Petty cash purchases
💡 Step-by-Step Explanation & Concept Rationale
Rule 20 establishes Open Competitive Bidding as the principal method of procurement: Procuring agencies shall use open competitive bidding as the principal method of procurement for the procurement of goods, services and works.
Q. 8 Office Governance
Difficulty: Easy (1 Mark)
Under Rule 23 of PPRA Rules 2004, bidding documents must clearly lay down:
A
Unbiased technical specifications, evaluation criteria, delivery schedule, and standard terms and conditions of contract
✓ Correct
B
The political affiliations of the procurement committee
C
The private home address of the bidder's children
D
The minimum profit guaranteed to the vendor
💡 Step-by-Step Explanation & Concept Rationale
Rule 23 mandates that bidding documents must provide clear, objective, and unbiased descriptions of requirements, testing standards, and evaluation criteria, avoiding proprietary brand names.
Q. 9 Office Governance
Difficulty: Medium (1 Mark)
Under Rule 25 of PPRA Rules 2004, procuring agencies may require 'Bid Security' (Earnest Money) from bidders, which shall not exceed:
A
Five percent (5%) of the estimated cost of procurement
✓ Correct
B
Fifty percent (50%) of cost
C
One hundred percent (100%)
D
Ten rupees flat
💡 Step-by-Step Explanation & Concept Rationale
Rule 25 provides: The procuring agency may require the bidders to submit a bid security not exceeding five percent of the estimated price, to deter frivolous bidding.
Q. 10 Office Governance
Difficulty: Easy (1 Mark)
Under Rule 28 of PPRA Rules 2004, bids must be opened publicly:
A
At the time and venue specified in the bidding documents, which shall be immediately after the deadline for submission of bids, in the presence of bidders or their authorized representatives
✓ Correct
B
One month after submission in secret executive chambers
C
At the private residence of the procurement director
D
Only after the contract has been signed
💡 Step-by-Step Explanation & Concept Rationale
Rule 28(1) mandates that the date and time for opening of bids shall be the same as the deadline for receipt of bids (or immediately thereafter), opened publicly before attending bidders.
Q. 11 Office Governance
Difficulty: Medium (1 Mark)
Under Rule 33 of PPRA Rules 2004, can a procuring agency reject all bids or proposals prior to the acceptance of a bid?
A
Yes, the procuring agency may reject all bids or proposals at any time prior to acceptance, but must communicate the grounds for rejection to any bidder upon request
✓ Correct
B
No, the procuring agency must accept the lowest bid under all circumstances
C
Yes, and the agency is legally barred from ever giving reasons
D
Only with prior written permission of the President
💡 Step-by-Step Explanation & Concept Rationale
Rule 33(1) gives the procuring agency the right to reject all bids or proposals at any time prior to acceptance, but Rule 33(2) mandates that grounds for rejection must be communicated to requesting bidders.
Q. 12 Office Governance
Difficulty: Medium (1 Mark)
Under Rule 35 of PPRA Rules 2004, procuring agencies must announce the results of bid evaluation in the form of a report at least how many days prior to the formal award of contract?
A
Ten (10) days (or as prescribed, allowing time for grievance redressal)
✓ Correct
B
One day
C
Ninety days
D
Immediately without waiting period
💡 Step-by-Step Explanation & Concept Rationale
Rule 35 mandates announcement of bid evaluation results giving reasons for acceptance or rejection of bids at least ten days prior to the award of contract to provide transparency.
Q. 13 Office Governance
Difficulty: Easy (1 Mark)
Under Rule 38 of PPRA Rules 2004, the contract must be awarded to the bidder whose bid is:
A
The 'Most Advantageous Bid' (conforming to technical specifications and evaluated as the lowest evaluated bid)
✓ Correct
B
The highest price quoted
C
The bidder who submitted their bid first chronologically
D
The bidder who belongs to the local city
💡 Step-by-Step Explanation & Concept Rationale
Rule 38 specifies that the contract shall be awarded to the bidder who has submitted the lowest evaluated (most advantageous) bid, having met all qualification and technical requirements.
Q. 14 Office Governance
Difficulty: Easy (1 Mark)
Under Rule 19 of PPRA Rules 2004, what is 'Blacklisting' of a supplier or contractor?
A
Barring a supplier, contractor, or consultant from participating in public procurement for a specified period due to corruption, failure to perform, or fraudulent practices
✓ Correct
B
Listing suppliers who have black company logos
C
A tax exemption status awarded to elite contractors
D
A system of awarding extra marks during bid evaluation
💡 Step-by-Step Explanation & Concept Rationale
Rule 19 empowers procuring agencies to debar or blacklist corrupt, defaulting, or fraudulent bidders after providing an opportunity of hearing, with debarment notified on the PPRA website.
Q. 15 Office Governance
Difficulty: Hard (1 Mark)
Under Rule 50 of PPRA Rules 2004, what is the 'Integrity Pact'?
A
A mandatory written agreement between the procuring agency and the bidder committing against bribery, extortion, or corrupt practices for all procurements exceeding ten million rupees (Rs. 10,000,000)
✓ Correct
B
A peace treaty between hostile states
C
A medical fitness certificate required from construction workers
D
A software encryption certificate for email
💡 Step-by-Step Explanation & Concept Rationale
Rule 50 mandates an 'Integrity Pact' for procurements exceeding ten million rupees, legally binding both contractor and procuring agency against paying or receiving any kickbacks, bribes, or favors.
Q. 16 Office Governance
Difficulty: Easy (1 Mark)
Under Rule 36(a) of PPRA Rules 2004, what is the 'Single Stage - One Envelope' bidding procedure?
A
Each bid comprises one single envelope containing both financial proposal and technical proposal, evaluated concurrently
✓ Correct
B
Bidders submit bids verbally without envelopes
C
Only one bidder is invited to submit an envelope
D
The envelope is opened only after two years
💡 Step-by-Step Explanation & Concept Rationale
Rule 36(a) prescribes Single Stage One Envelope: Each bid shall comprise one single envelope containing separately financial and technical proposals, used standardly for straightforward procurements of simple goods.
Q. 17 Office Governance
Difficulty: Medium (1 Mark)
Under Rule 36(b) of PPRA Rules 2004, what is the 'Single Stage - Two Envelope' bidding procedure commonly used for complex goods and IT systems?
A
The bid comprises two separate envelopes marked 'Technical Proposal' and 'Financial Proposal'; technical proposals are opened first, and financial proposals of only technically qualified bidders are opened publicly later
✓ Correct
B
Two separate companies must merge before bidding
C
Two separate payments are made to the procuring agency
D
The bidder must mail one envelope to the President and one to the Prime Minister
💡 Step-by-Step Explanation & Concept Rationale
Under Rule 36(b), bidders submit technical and financial proposals in separate sealed envelopes simultaneously. Technical bids are opened and evaluated first; financial bids of technically non-responsive bidders are returned unopened.
Q. 18 Office Governance
Difficulty: Medium (1 Mark)
Under Rule 36(b)(viii) of PPRA Rules 2004, what happens to the financial proposals of bidders whose technical proposals are found non-responsive or unqualified?
A
They are returned unopened to the respective bidders
✓ Correct
B
They are opened and published in the newspaper
C
They are confiscated by the state treasury
D
They are transferred to a competing bidder
💡 Step-by-Step Explanation & Concept Rationale
Rule 36(b)(viii) explicitly dictates that the financial proposal of bids found technically non-responsive shall be returned unopened to the respective bidders.
Q. 19 Office Governance
Difficulty: Hard (1 Mark)
Under Rule 36(c) of PPRA Rules 2004, when is the 'Two Stage Bidding' procedure utilized by a procuring agency?
A
For large, complex, or innovative projects where the procuring agency cannot initially formulate complete technical specifications or contract terms without market dialogue
✓ Correct
B
For purchasing office pens and pencils
C
For printing annual calendars
D
For routine vehicle fuel replenishment
💡 Step-by-Step Explanation & Concept Rationale
Two Stage Bidding (Rule 36(c)) is adopted in complex, turnkey, or bespoke contracts where the procuring agency seeks unpriced technical proposals in the first stage, refines specifications through technical discussions, and invites revised priced bids in the second stage.
Q. 20 Office Governance
Difficulty: Medium (1 Mark)
Under Rule 42(a) of PPRA Rules 2004, 'Petty Purchases' without quotations or tenders are allowed for purchases not exceeding:
A
One hundred thousand rupees (Rs. 100,000) [as revised by PPRA amendments]
✓ Correct
B
Ten million rupees
C
Fifty rupees
D
Five million rupees
💡 Step-by-Step Explanation & Concept Rationale
Rule 42(a) allows petty purchases through petty cash / direct purchase from single local market sources without inviting quotations up to the prescribed statutory petty ceiling.
Q. 21 Office Governance
Difficulty: Easy (1 Mark)
Under Rule 42(b) of PPRA Rules 2004, 'Request for Quotations' (RFQ) method can be utilized for procurements up to Rs. 500,000, provided that quotations are obtained from at least:
A
Three (3) independent suppliers or service providers
✓ Correct
B
Ten suppliers
C
Only one supplier
D
Fifty suppliers
💡 Step-by-Step Explanation & Concept Rationale
Rule 42(b) stipulates that a procuring agency may adopt the Request for Quotations (RFQ) method for standard readily available goods, provided quotations are obtained from at least three independent suppliers.
Q. 22 Office Governance
Difficulty: Medium (1 Mark)
Under Rule 42(c) of PPRA Rules 2004, 'Direct Contracting' (single-source procurement without open competitive bidding) is strictly permissible ONLY when:
A
The procurement involves proprietary items with only one manufacturer, emergency natural disasters, national defense secrecy, or standardization with existing equipment
✓ Correct
B
The procurement officer is on annual vacation
C
The procuring agency wishes to avoid writing bidding documents
D
The supplier offers personal gifts to the agency staff
💡 Step-by-Step Explanation & Concept Rationale
Direct contracting is an exceptional method permitted only under strict conditions: proprietary rights/single source, standardization with existing equipment, extreme urgency from unforeseen disasters, or national defense.
Q. 23 Office Governance
Difficulty: Hard (1 Mark)
Under Rule 42(d) of PPRA Rules 2004, 'Negotiated Tendering' with one or more suppliers without prior public advertisement is permissible in which situation?
A
Where open competitive bidding produced no responsive bids, or for scientific research, specialized technical services, or extreme urgency
✓ Correct
B
For all routine office furniture purchases
C
Whenever the contractor requests a private meeting
D
To favor local political party contributors
💡 Step-by-Step Explanation & Concept Rationale
Negotiated tendering is strictly circumscribed: applicable when open bids fail, for artistic/technical expertise, or when nature of works does not permit prior overall pricing.
Q. 24 Office Governance
Difficulty: Easy (1 Mark)
Under Rule 48 of PPRA Rules 2004, a bidder who feels aggrieved by any act or decision of the procuring agency may lodge a written complaint to the:
A
Grievance Redressal Committee (GRC) of the procuring agency
✓ Correct
B
Police Station SHO
C
United Nations Security Council
D
Civil Judge Class III
💡 Step-by-Step Explanation & Concept Rationale
Rule 48 mandates that every procuring agency must constitute a Grievance Redressal Committee (GRC) comprising odd number of members with proper representation to investigate bidder complaints.
Q. 25 Office Governance
Difficulty: Medium (1 Mark)
Under Rule 48(2) of PPRA Rules 2004, within how many days must an aggrieved bidder submit a complaint to the Grievance Redressal Committee following announcement of bid evaluation results?
A
Within fifteen (15) days of the announcement of the bid evaluation report
✓ Correct
B
Within sixty days
C
Within twenty-four hours
D
Within five years
💡 Step-by-Step Explanation & Concept Rationale
Rule 48(2) provides that any bidder feeling aggrieved by any act of the procuring agency may lodge a written complaint within fifteen days of the announcement of the bid evaluation report.
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