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OFFICE ASSISTANT (SAPW) Complete Preparation Guide & Solved Questions (2026) - Apex Rankers

Direct Departmental Recruitment Examination Syllabus & Question Bank

4764 Total Solved Questions
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Office Automation

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📜 Instructions / Reading Passage
15 Questions in this set
COMPUTER APTITUDE (Word Processing Basics): Solve multiple-choice questions regarding MS Word document creation, the Ribbon interface, the Office button, and basic formatting tools like Live Preview and the Mini toolbar.
Q. 1 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Word processing programs are used to create:
A
Reports
B
Memos and letters
C
Envelopes and labels
D
All of the above
✓ Correct
💡 Step-by-Step Explanation & Concept Rationale
Word processors are versatile tools designed for a wide range of professional and personal document types.
Q. 2 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Word processing includes the process of:
A
Entering text
B
Editing text
C
Formatting document
D
All of the above
✓ Correct
💡 Step-by-Step Explanation & Concept Rationale
The workflow involves inputting raw text, modifying content, and applying visual styles.
Q. 3 Computer Aptitude Test
Difficulty: Medium (1 Mark)
________ button is located on the top left corner of Word screen:
A
Microsoft Office button
✓ Correct
B
Ribbon
C
Microsoft Home
D
Save
💡 Step-by-Step Explanation & Concept Rationale
In Word 2007, this button houses file management commands like Open, Save, and Print.
Q. 4 Computer Aptitude Test
Difficulty: Medium (1 Mark)
The ________ is the panel at the top of the document:
A
Ribbons
✓ Correct
B
Office button
C
Tab
D
Quick Access Toolbar
💡 Step-by-Step Explanation & Concept Rationale
The Ribbon is the primary interface element that organizes commands into logical groups and tabs.
Q. 5 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Tabs that organize commands into groups are located on the ________ in Word:
A
Ribbon
✓ Correct
B
Office button
C
Status bar
D
Quick Access Toolbar
💡 Step-by-Step Explanation & Concept Rationale
The Ribbon architecture uses tabs to categorize related functions for easier user access.
Q. 6 Computer Aptitude Test
Difficulty: Medium (1 Mark)
The most common commands such as Open, Print, and Save can be found on the:
A
Insert tab
B
Format tab
C
Home tab
D
Office menu
✓ Correct
💡 Step-by-Step Explanation & Concept Rationale
Primary file handling and output commands are centralized in the Office menu/button.
Q. 7 Computer Aptitude Test
Difficulty: Hard (1 Mark)
A special toolbar that is used to format currently selected text is referred to as the:
A
Quick Access tool bar
B
Shortcut toolbar.
C
Mini toolbar
✓ Correct
D
Formatting toolbar
💡 Step-by-Step Explanation & Concept Rationale
The Mini Toolbar appears automatically near the selection to provide quick formatting options.
Q. 8 Computer Aptitude Test
Difficulty: Hard (1 Mark)
The feature that allows you to see the result of formatting changes on selected text before applying the formatting is referred to as:
A
Current Preview
B
Format Preview
C
Live Preview
✓ Correct
D
Quick Preview
💡 Step-by-Step Explanation & Concept Rationale
Live Preview gives an instantaneous visual update of how a style will look before it is finalized.
Q. 9 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Change to a different tab by clicking the tab:
A
Number
B
Name
✓ Correct
C
Color
D
All of the above
💡 Step-by-Step Explanation & Concept Rationale
Users navigate between functional areas of the Ribbon by clicking the specific tab names.
Q. 10 Computer Aptitude Test
Difficulty: Medium (1 Mark)
The Home tab contains all of the following groups EXCEPT group:
A
Editing
B
Clipboard
C
Font
D
File
✓ Correct
💡 Step-by-Step Explanation & Concept Rationale
File management is handled by the Office button/menu, not the Home tab groups.
Q. 11 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Where is the status bar located in Word?
A
On the left
B
On the right
C
Below the Ribbon
D
At the bottom
✓ Correct
💡 Step-by-Step Explanation & Concept Rationale
The Status Bar is fixed at the base of the window to display page numbers and word counts.
Q. 12 Computer Aptitude Test
Difficulty: Medium (1 Mark)
The status bar in Word contains all of the following EXCEPT the:
A
Total number of words
B
Filename
✓ Correct
C
Total number of pages
D
Current page of the document
💡 Step-by-Step Explanation & Concept Rationale
Filenames are typically displayed in the Title Bar at the top, not the Status Bar.
Q. 13 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Where is the Zoom slider located?
A
On the right side of the Ribbon
B
Below the title bar
C
On the right edge of the status bar
✓ Correct
D
On the right side of office button
💡 Step-by-Step Explanation & Concept Rationale
The slider allows for quick adjustment of document magnification from the bottom right corner.
Q. 14 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Which of the following contain on the status bar of Word?
A
View commands
✓ Correct
B
Minitoolbar
C
Quick Access toolbar
D
Gallery
💡 Step-by-Step Explanation & Concept Rationale
Shortcut buttons for switching document layouts (Print, Web, etc.) are found on the Status Bar.
Q. 15 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Where is the Print Preview command found?
A
On the status bar
B
On the Office menu
✓ Correct
C
On the Print tab
D
On the Title- bar
💡 Step-by-Step Explanation & Concept Rationale
Print Preview is part of the Print sub-menu located within the main Office button menu.
📜 Instructions / Reading Passage
10 Questions in this set
MS WORD NAVIGATION & MODES: Write the correct answer for questions involving document views (Print Layout, Draft, Full Screen), zoom controls, and shortcut keys for new documents and saving.
Q. 16 Computer Aptitude Test
Difficulty: Medium (1 Mark)
The default document name at the start of MS Word is:
A
Document1
✓ Correct
B
File1
C
WPD1
D
Word1
💡 Step-by-Step Explanation & Concept Rationale
Word assigns generic sequential names to new unsaved documents starting with Document1.
Q. 17 Computer Aptitude Test
Difficulty: Hard (1 Mark)
Which of the following allows you to look at the document to determine how a printed copy will display?
A
Print Preview
✓ Correct
B
Document Preview
C
View side by side
D
Full Screen Reading
💡 Step-by-Step Explanation & Concept Rationale
This mode accurately represents the final physical layout of the document on paper.
Q. 18 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Which button controls the magnification of the document that is displayed?
A
Grow
B
Enlarge
C
Zoom
✓ Correct
D
Expand
💡 Step-by-Step Explanation & Concept Rationale
The Zoom tool allows users to increase or decrease the visual size of the text on screen.
Q. 19 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Which view is the default in Word?
A
Print Layout
✓ Correct
B
Draft View
C
Outline View
D
Full screen Reading view
💡 Step-by-Step Explanation & Concept Rationale
Print Layout is the standard working view as it shows margins, headers, and footers.
Q. 20 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Which view removes tabs from the display on your screen?
A
Print Layout
B
Draft view
C
Outline View
D
Full screen Reading view
✓ Correct
💡 Step-by-Step Explanation & Concept Rationale
This mode maximizes screen space for reading by hiding editing tools and ribbons.
Q. 21 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Area in which text is entered, manipulated & viewed is called:
A
Text area
B
Documentation area
C
Document window
✓ Correct
D
Window
💡 Step-by-Step Explanation & Concept Rationale
The central workspace where users directly interact with document content.
Q. 22 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Which of the following document view is best for typing and editing quickly?
A
Draft view
✓ Correct
B
Web Layout view
C
Document view
D
Outline view
💡 Step-by-Step Explanation & Concept Rationale
Draft view is specifically optimized for quick text entry, rapid typing, and simple content editing. It hides complex formatting elements—such as headers, footers, page borders, margins, and graphics. This uncluttered workspace saves system memory and lets you focus entirely on your content without layout distractions.
Q. 23 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Which key is used for creating a new document?
A
CTRL+N
✓ Correct
B
ALT+N
C
CTRL+SHIFT+N
D
ALT+SHIFT+N
💡 Step-by-Step Explanation & Concept Rationale
The standard Windows and Office keyboard shortcut for initiating a blank new file.
Q. 24 Computer Aptitude Test
Difficulty: Hard (1 Mark)
Which of the following command is used store another copy of existing document with different name or as a different format?
A
Save As
✓ Correct
B
Store
C
Copy
D
Convert
💡 Step-by-Step Explanation & Concept Rationale
Save As allows for file duplication or changing file extensions/locations.
Q. 25 Computer Aptitude Test
Difficulty: Medium (1 Mark)
Key for renaming a file is:
A
F4
B
F2
✓ Correct
C
CTRL+F3
D
None of these
💡 Step-by-Step Explanation & Concept Rationale
F2 is the universal Windows shortcut to initiate renaming of a selected file or item.
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