DOCUMENTS CONTROLLER (MARKET COMPETITIVE)

The Documents Controller at Management is responsible for maintaining accurate and organized records of all official documents, ensuring compliance with legal and organizational standards. This role involves managing document flow, archiving, and retrieval processes within the organization.

Daily responsibilities include using document management software to track and store documents, preparing reports on document usage, and ensuring that all documents are properly indexed and accessible. The role also involves maintaining confidentiality and security of sensitive information, adhering to strict service standards and quality control measures. Career progression typically includes advanced training in document management systems and leadership roles in administrative support.

Selection begins with a 100-MCQ written screening examination covering core topics such as document management systems and financial record-keeping. Successful candidates will undergo document verification and an interview by the Departmental Selection Committee to assess their suitability for the role.

• ✓Maintain and update document management systems
• ✓Prepare and submit regular reports on document usage
• ✓Ensure confidentiality and security of sensitive documents
• ✓Index and retrieve documents as required
• ✓Train new staff on document management procedures
• ✓Adhere to organizational policies and procedures

• 💡Proficiency in document management software
• 💡Strong organizational and time management skills
• 💡Attention to detail and accuracy
• 💡Effective communication and interpersonal skills
• 💡Ability to work independently and as part of a team
• 💡Knowledge of office administration practices